Privacy and KVKK privacy notice
This page explains when, why, and for how long your personal data is processed on the scimind.org corporate site. The site has no forms, accounts, or payments.
The Turkish version of this text prevails.
What this text does not cover
SciMind products run on domains separate from the corporate site. Each carries its own account, its own data, and its own processing flow, so each publishes its own privacy notice on its own surface:
- ScholarGate (scholargate.app): a research methods library, its own account, its own text.
- Lacuna (lacunamind.app): a literature analysis platform, its own account, its own text.
- DecisionMind (decisionmind.app): a decision analysis platform, its own account, its own text.
When you sign up for an application, the processing that takes place there is governed by that application's own text, not this one. Every heading below covers only the scimind.org pages.
Who is the data controller?
For the purposes of Turkish Personal Data Protection Law no. 6698 (KVKK), the data controller is the company below. Every application and request on this page is made to this identity.
- Legal name
- SCIMIND Teknoloji Yazılım Eğitim ve Danışmanlık Anonim Şirketi
- Address
- Çamtepe Mah. Mahmut Tevfik Atay Bulvarı 4/A Blok Z-18, Şahinbey / Gaziantep
- MERSIS number
- 0757109977600001
- Trade registry number
- 81496 (Gaziantep)
- Tax office and number
- Şahinbey V.D. 7571099776
- [email protected]
What personal data is processed?
The site itself does not collect data from you. The only personal data processed is what you write, of your own accord, in the email you send us. In other words, you determine the entire list:
- Identity information: the first and last name you write in your email.
- Contact information: your email address, your phone number if you provide it, and your institutional address.
- Professional information: your institution, department, and title.
- Correspondence content: the text of your request and any files you attach to the email.
The site has no account that recognizes you, no form to fill in, and no tracking code running in the background. Unless you write to us, no record of you exists in our records.
For what purposes is data processed?
- Answering your question or request and replying to you.
- Conducting product demos, pilot deployments, and institutional license discussions.
- Preparing the pro forma invoices and technical specifications requested during university procurement processes.
- Evaluating academic collaboration proposals.
- Fulfilling our statutory retention obligation regarding commercial correspondence.
There is no use beyond these purposes. The address you send is not added to a newsletter, a promotional list, or a marketing tool; writing to us is not treated as consent.
What is the legal basis for processing?
Processing relies on the grounds in article 5(2) of the law, under which explicit consent is not required. Three grounds apply:
Establishment or performance of a contract (subparagraph c). When you write to us for a demo, a license, a pilot deployment, or a proposal, the correspondence directly concerns the contract you intend to establish.
Legal obligation (subparagraph ç). Retaining emails that qualify as commercial correspondence is an obligation arising from the Turkish Commercial Code.
Legitimate interest (subparagraph f). Being able to respond to an institution that wrote to us is a legitimate interest that does not harm your fundamental rights and freedoms. General questions are processed on this basis.
How is data collected?
The only collection method is the email you send, electronically. The site has no form, no membership flow, and no payment step that collects personal data. The contact links you see on the pages open your own email program; data reaches us only when you press send.
Does the site use cookies?
This site does not currently use analytics cookies, marketing cookies, or third-party tracking code. Since there is no membership or session, there is no mandatory session cookie either. There are no ad networks, social media tracking pixels, or tools that build visitor profiles.
If this changes in the future, this text will be updated; a cookie will be documented here before it goes into use.
Is data transferred to third parties?
When you send us an email, your message is stored on the servers of the email infrastructure we use. This constitutes a data processor relationship under the law, and the scope of the data is limited to the correspondence itself. If the provider's servers are located abroad, the transfer is assessed under article 9 of the law.
Beyond this, your personal data is not transferred to any other third party, institution, or country. No record is shared with ad networks, data brokers, or analytics providers. The sole exception is a lawful request from an authorized public authority.
For how long is data retained?
Correspondence is retained for as long as is necessary to resolve your request. After a request is closed, emails that qualify as commercial correspondence are retained for ten years under the Turkish Commercial Code; this period is a statutory obligation and cannot be shortened.
General correspondence that does not qualify as commercial is deleted once its processing purpose no longer exists. If you request deletion, your request is fulfilled except for records still subject to the statutory retention period.
How is data protected?
Article 12 of the law obliges the data controller to prevent the unlawful processing of personal data and unlawful access to it. The surface to protect on this site is narrow: since no record is created during your visit, there is no visitor database to leak.
The only record we hold is the correspondence itself, and only employees responsible for handling your request have access to it. Access is limited to the people the task requires.
Your rights under article 11 of the law
By applying to the data controller, you may make the following requests:
- To learn whether your personal data is being processed.
- If it has been processed, to request information about it.
- To learn the purpose of processing and whether the data is used consistently with that purpose.
- To know the third parties, domestic or foreign, to whom the data is transferred.
- To request correction of data that has been processed incompletely or incorrectly.
- To request erasure or destruction of the data within the conditions set out in article 7 of the law.
- To request that correction, erasure, and destruction be notified to the third parties to whom the data was transferred.
- To object to a result arising against you that stems solely from analysis of processed data through automated systems.
- To request compensation for damage suffered due to unlawful processing of the data.
How do you apply?
Applications are made under the Communiqué on the Procedures and Principles of Application to the Data Controller. Your application must include your first and last name, your national identity number if you are a citizen of the Republic of Turkey, your address for notification, your email address if any, and the subject of your request. The application must be in writing and signed.
You may send your written application to the address in the identity section or deliver it in person. You may also write from the email address registered in our system to [email protected] Your request is concluded within thirty days at the latest from the date it reaches us. No fee is charged unless the process requires an additional cost.
If your application is rejected, if you find the response insufficient, or if no response is given within the period, you retain the right to lodge a complaint with the Personal Data Protection Board.
Updating this text
When the way the site operates changes, for example when a contact form or a measurement tool is added, this text is updated before the change goes live and the date below is advanced.
Last updated
6 August 2026
Related pages
For an application's own text, go to the relevant product page and follow the link to that application's domain. The site's terms of use are on a separate page.
Frequently asked questions about data, methods, and licensing are collected on the frequently asked questions page.
Have a question about your data?
Write to us to ask what record we hold, how long it is retained, or to request its deletion. The same address applies to demo and institutional license discussions.